How fast is Roox live on my site?

10 seconds for the preview · 30 seconds to install. Paste your URL, Roox crawls your site, shows you the preview, then you paste a script tag before . No backend code, no SDK, no onboarding. Works on Webflow, Framer, WordPress, Shopify, Next.js, Astro, or plain HTML.

How does Roox learn about my site?

Paste your URL and Roox crawls your landing, pricing, FAQs, and docs. Extracts what matters, splits it into semantic chunks, embeds them, and stores them in a local database. Every answer it gives later is grounded in that content — with a citation to the exact fragment. Auto-recrawl weekly so it stays fresh.

How is this different from a traditional chatbot?

Old chatbots make you write scripts and decision trees. Roox reads your site. Old chatbots invent answers when they don't know. Roox cites the exact fragment of your own content or says 'I couldn't find that' — never invents. Old chatbots capture emails. Roox runs ROI calculators, sends Stripe links in chat, and books your calendar.

What about my data and visitor privacy?

Your conversations are yours. We don't use them to train models. We don't share them. No session recording, no mouse trails — only intent signals you approve. Phase 4 (cross-customer learning) is opt-in with fully anonymized data, only if you turn it on.

Does it work on any site (Webflow, Framer, WordPress, Next, Shopify)?

Yes. It's a script tag before . If your site renders HTML, Roox works. Tested on Webflow, Framer, WordPress, Shopify, Next.js, Astro, and plain HTML. No SDK, no backend on our side, no rewriting any of your stack.

How does Roox pricing work and how does it charge when a deal closes?

Free forever up to 100 conversations/month — no credit card. Starter $99/mo (2,000 conversations · Slack/HubSpot webhook). Growth $299/mo adds Stripe in chat and Google Calendar — when Roox closes a deal, we take 1% via your Stripe Connect. Pro $499/mo adds cross-conversation memory and automatic A/B testing. Enterprise from $2,999/mo with Gmail/Zoom/Twilio and mobile SDK.

By design, no. Roox only answers with content it extracted from your site, and cites the exact source as [1] to the fragment. If it doesn't have backup, it says 'I couldn't find information on that' — and captures the lead for your human follow-up. The opposite of a chatbot that improvises: if Roox can't cite, it doesn't answer.

Can I cancel or downgrade anytime?

Yes, anytime from your dashboard. No annual contracts, no cancellation penalty. If you cancel, Roox stays active until the end of the paid period. Upgrades and downgrades are instant. No surprise bills — flat monthly rate at every tier, we don't charge per resolution.

How Much Does an AI Receptionist Cost? (2026 Pricing Breakdown)

If you are shopping for an AI receptionist, the first question is always the same: what does it actually cost?

The honest answer: anywhere from free (if you build it yourself) to $1,000+/month (enterprise vendors with per-minute billing). Most small businesses land somewhere in the $200–$500/month range for a fully managed solution.

Here is the complete breakdown.

The Four Pricing Models

1. DIY / Self-Hosted

Cost: $50–$200/month in API fees + your time

You can build an AI receptionist yourself using Vapi, Twilio, and an LLM API. The infrastructure costs are genuinely low:

Vapi voice platform: ~$0.05–0.10/minute of call time
Twilio phone number: $1.15/month
LLM API (Claude/GPT-4o): $0.01–0.05/call
STT (Deepgram): included in Vapi pricing

A business with 200 calls/month averaging 3 minutes each = 600 minutes = roughly $30–60 in Vapi costs. Add Twilio and LLM fees and you are at $50–100/month in raw infrastructure.

The hidden cost: 40–80 hours of setup, ongoing maintenance, debugging, and the opportunity cost of your time. This makes sense for technical founders. For a dentist or lawyer, it does not.

2. Managed Service (Small Business)

Cost: $200–$500/month flat

This is the sweet spot for most small businesses. You pay a flat monthly fee for a fully configured, managed AI receptionist — no per-minute billing, no usage surprises.

What you typically get:

Dedicated phone number
Custom voice and persona configured for your business
Calendar integration (Google Calendar, Calendly, etc.)
Knowledge base setup (your FAQs, services, pricing)
Ongoing monitoring and updates
Support

RooxAI pricing: $499 one-time setup + $299/month. No per-minute fees. Unlimited calls.

3. Per-Minute Billing (Traditional Vendors)

Cost: $0.25–1.50/minute + setup fees

Some AI receptionist vendors charge per minute, similar to traditional answering services. At $0.75/minute with 600 minutes/month, that is $450/month — comparable to managed pricing but unpredictable. Busy months spike your bill.

Watch out for: minimum monthly commitments, overage fees, and separate charges for calendar integrations.

4. Enterprise / White-Label

Cost: $1,000–5,000+/month

Enterprise platforms include custom voice cloning, CRM integrations, multi-location support, compliance features, and dedicated account management. This tier makes sense for businesses with 500+ calls/month or complex compliance requirements (HIPAA, etc.).

What Drives the Price Up

Volume: More calls = higher infrastructure costs for per-minute plans
Integrations: CRM sync, EHR systems, complex scheduling logic
Languages: Multilingual support (though native AI handles this cheaply)
Compliance: HIPAA-compliant call storage, BAA agreements
Custom voice: Cloned voice matching your brand
Analytics: Call transcripts, sentiment analysis, conversion tracking

The Real ROI Calculation

For a dental clinic missing 30% of inbound calls:

Metric	Numbers
Monthly inbound calls	150
Missed calls (30%)	45
Calls converted by AI (40%)	18 new appointments
Average appointment value	$200
Monthly revenue recovered	$3,600
AI receptionist cost	$299/month
Net monthly gain	$3,301

The payback period on the $499 setup fee: less than 5 days of recovered revenue.

For law firms and real estate, where a single converted lead is worth $2,000–10,000, the ROI math is even more obvious.

What to Watch Out For

Per-minute billing surprises: Always calculate your average monthly minutes before signing up. Ask vendors for a cap option.

Setup fees that do not include setup: Some vendors charge $500+ in setup fees but hand you a manual and wish you luck. Confirm what is actually included.

No calendar integration: An AI that takes messages but cannot book appointments is just an expensive voicemail.

Lock-in contracts: Month-to-month is standard in this space now. Avoid annual commitments until you have validated the system works for your business.

The Bottom Line

For most small businesses — dental clinics, law firms, real estate offices, home services — the right answer is a managed service at $200–500/month with a one-time setup fee. You get a working system without the engineering overhead, at a cost that pays for itself with a single recovered appointment per week.

The math is not subtle. The only question is whether you set it up before your competitor does.

RooxAI offers AI receptionist setup for $499 one-time + $299/month. No per-minute fees, unlimited calls, calendar integration included. Live demo on the page.